Peacemaking Scholarship 2022

“Seek Peace and pursue it.” Proverbs 34:14

The Mozell Howie 2022 Peacemaking Scholarship for High School Seniors

The Peacemaking Committee of Coastal Carolina Presbytery
will offer two $500 scholarships to high school seniors enrolling in college by the fall of 2021.

All essays must be received by Monday, May 2.

Here is the Printable Flyer for use in your congregation. (PDF)

How to Apply for Scholarship Consideration:

The Peacemaking Committee of Coastal Carolina Presbytery will offer two scholarships to high school seniors enrolling in college by the fall of 2022. Rules for Scholarship Consideration:

1. The student must be a graduating high school senior. The student must be active in a Presbyterian Church in the Presbytery of Coastal Carolina .

2. The student shall compose and submit an essay in response to the following question:

What do you see as the most pressing peacemaking issue of concern to you, and how will you seek to address it through your studies and beyond?

3. Essay must be typed, properly referenced, approximately 1,000 words. Proper grammar and proofreading improve the rating of an application. PDF or Word Document is acceptable.

4. The submission shall include the

    • student’s name,
    • grade level,
    • contact information (phone, email and
      address),
    • name of home church with the city of the church, and
    • college they will be attending.

5. Submit essay & student information to LauraLupton@presbycc.org,
email subject: Peacemaking Scholarship.

6. All essays must be received by Monday, May 2, 2022.
All email submissions will be acknowledged. If you do not get a reply, please call and verify receipt.

7. The winners will be notified by May 20. Funds awarded will be sent directly to the college or university.

Scholarship Essays must be submitted to:

Laura Lupton at LauraLupton@presbycc.org

All entries will be acknowledged. If you do not receive an acknowledgement, please call 910-818-9938

NOTE:
This scholarship is funded by our churches that participate in the PCUSA Peace and Global Witness Offering.
Please encourage your church to participate in the Peace and Global Witness offering this October.

Learn more here.

Peace and Global Witness Offering

Presbyterian Youth Triennium 2022

Every 3 years, the PCUSA partners with the Cumberland Presbyterian Church to host an international event for approximately 6,000 senior high youth. Historically, the event has been at Purdue University, but this year it will move to the Indianapolis Convention Center with delegates staying in nearby hotels. Registration for this event is done primarily through presbyteries and each has a limited number of spaces in their delegation (youth & chaperones).

When is Triennium? 

Saturday, July 23 – Thursday, July 28, 2022 (including travel time)

Learn more about the event at
presbyterianyouthtriennium.org/

How much does it cost?

$1,100* approximately (to include conference, hotel, meals, transportation, shirt & trading pins)

  • Cost is pending final hotel rates, any fundraising we do & COVID restrictions for group size.
  • Financial aid is available to cover a portion (not 100%).
  • Churches should plan to assist their students with the costs.

Who can Apply?

Applicants are considered for the delegation upon receiving an application AND deposit. If the delegate is not selected, the deposit is returned.  Churches are encouraged to review applicants:

  1. Will the youth delegate be 15 years old or no more than 18 on July 24, 2022?
  2. Has the delegate attended Triennium in the past?  Could they possibly attend in 2025?
  3. How many delegates have applied from your church?
  4. Churches are limited to 4 youth delegates per congregation
    If spaces remain open, delegates are selected from a waiting list
    .
  5. Does the student represent your church on the Presbytery Youth Council (PYC)? (not required)

Here is the application packet (Word Docx)

Complete the application
then Scan & Email applications to:
presbyccyouth@gmail.com   (Jerusalen Martinez)

Deadline is February 15 Application & $200 Deposit

March 15, 2022 → 2nd Payment = $250-300
April 15, 2022 →  3rd Payment = $250-300
May 15, 2022 → Final Payment = $250-300

Checks made payable:
Presbytery of Coastal Carolina ▪ Memo: PYT – [student name]

Mail deposit to:
Presbytery of Coastal Carolina
807  West King Street
Elizabethtown, NC 28337

Wholistic Soul Care (1/22)

Dear Pastors, Elders, and Clerks,

Are you interested in your self-care or for anyone in your congregation?  If you are concerned, please join us in learning about “Wholistic Soul Care.”  

Rev. Dr. Cassandra Thomas will lead a powerful discussion on taking care of ourselves.  Please register to participate by clicking the link below. You are also asked to register by Wednesday, January 19.

Saturday, Jan 22, 2022, 10:00 AM Eastern Time

Register in advance for this meeting:

Click here: https://us02web.zoom.us/meeting/register/tZUpfuioqjwqE922IrQDbm3eJGaumv5D3NLF

After registering, you will receive a confirmation email containing information about joining the meeting.

***This event is sponsored by the Central Community Steering Team

If you have questions, contact Rev. Clarence G. Page, Central Mission Coordinator, Presbytery of Coastal Carolina, (910) 301-1088

Disaster Assistance-How to Help

Presbyterian Disaster Assistance is in partnership with recovery work around the world and around the corner.  If you want to donate to a specific effort – Fire, Flood, War, Refugees, Hurricane, Tornado, etc. please visit the PDA website at pda.pcusa.org where you can peruse the various designations available.  Including these opportunities and many others:

  • Ukraine Refugees
  • Typhoon in the Philippines
  • Afghan Refugees
  • December Tornadoes
  • Haiti Earthquake

GIVE. ACT. PRAY.

GIVE:
Gifts can be made online at the website or by phone at (800) 872-3283, or by check using the below reply device. You can also text PDA to 41444 to donate. Support for the One Great Hour of Sharing offering helps PDA too.

ACT:

  • Gift of the Heart Kits are a hands-on way to help others this Advent season.  Make Hygene Kits, Clean-up buckets or School kits.
  • To register your interest in future rebuilding efforts, email PDA.CallCenter@pcusa.org. You will be notified when volunteer opportunities are available.
  • Volunteer

Stay informed and like us on Facebook (facebook.com/PDAcares), download resources at pda.pcusa.org/pda/resources and share updates with your congregation.

PRAY:
As we awake to news of devastation and death from another natural disaster, we pray.  For those experiencing loss, confusion, and despair, may they feel comfort only God’s Holy Spirit can bring.

Bulletin inserts are often created by PDA for various needs as they occur. These inserts can help people pray.

One Great Hour of Sharing (Lent-Holy Week-Easter time)
Supports Presbyterian Disaster Assistance, Self Development of People and the Presbyterian Hunger Program.

 

Molly Lowry Service -Witness to the Resurrection

Details for the celebration the life of Molly Hood Lowry are:

Saturday, November 13, 2021, at 2PM

St. Andrews-Covenant Presbyterian Church
1416 Market St.
Wilmington, NC 28401

The service will be outside therefore, no masks required.  If inclement weather forces the service inside, masks will be required.

The link to participate remotely is:
https://bit.ly/MollyLowryMemorial

More details are at this Facebook Event Announcement:
https://fb.me/e/1dNV7Ownd

The service is open to anyone wishing to attend.
(240 chairs to be set up)

The obituary is here at David Funeral Home’s site

To mail cards to the Lowry family please send them to:

The Lowry Family         (or Rev. Jerrod Lowry)
c/o Presbytery Office
807 W King Street
Elizabethtown, NC 28337

Thank you for your continued prayers for the family.

Respectfully,
The Presbytery Staff

Presbyterian Night at the Ballpark

You are invited to

A Presbytery Wide Night at the Ballpark – Friday, September 17

Fayetteville Woodpeckers vs The Carolina Mudcats

The West Community is inviting the whole presbytery to an evening of baseball and fellowship, Friday, Sept 17.

We have secured a block of tickets at a discounted rate.

Churches are encouraged to form groups and carpool together to the game.  The cost of each pastor’s/CRE’s admission ticket is covered.

Everyone else’s ticket is $10.

An optional $10 meal voucher is available, if pre-ordered. The meal voucher is a hot dog, drink and chips.

If a church sees that their group will be more than 10 persons, Laura Lupton needs to be notified as soon as possible so that our number of tickets on hold can be adjusted as needed.

Currently, we are holding 200 tickets, but in 2019 we had over 400 persons respond!

Please NOTIFY me if your church is forming a group so that I have an idea about how many tickets are needed.

Here is the poster/Flyer and sign-up sheet for you to use.

GROUP LEADERS must let Laura Lupton know their final count by email no later than September 6 as payment will be due for the tickets we are holding.
She just needs

  • the total number of tickets,
  • the number of pastors in your count and
  • the number of meal vouchers.
  • The group leader’s contact information

Group leaders will need to bring complete payment with them to the ballpark to receive their tickets. ONE CHECK from the church is preferred, payable to the Presbytery.

The church must pay for any last-minute cancellations as the tickets are non-refundable. If there is a weather event, the church will still be responsible to pay for the tickets.

Plan to arrive at the gate of the ballpark before 6:15PM – We suggest that you just aim to be there before 6:00 to give your group plenty of time to get in the ballpark and order food and drink, etc.

Give yourself time to park and walk to the entrance and get your tickets from Laura (this could be a 10 minute walk after you find parking).

If you arrive after 6:15 your group tickets may be held at the will call window or you might have to call Laura to find out where she is to get your tickets from her!

The linked flyer & sign-up sheet have the details.  The ballpark does not have any covid restrictions at this time.

A question we had in 2019 wasIs this open only to church members or may they bring friends?”

Our reply is that this event is a great evangelism opportunity – your members may invite whoever they want to come with them. Then their guest(s) can get to know some church folks in a relax environment and hopefully feel more at ease to visit church in the future. Your group is your group – it can be any you choose to welcome and invite.

Please let us know if you have any questions or suggestions! Let’s play ball!

Peacemaking Scholarship 2021

“Seek Peace and pursue it.” Proverbs 34:14

The Mozell Howie 2021 Peacemaking Scholarship for High School Seniors

The Peacemaking Committee of Coastal Carolina Presbytery
will offer two scholarships to high school seniors enrolling in college by the fall of 2021. (1) $500 and (1) $400 Scholarship will be awarded.

All essays must be received by Tuesday, June 15.

Here is the Printable Flyer for use in your congregation. (PDF)

Rules for Scholarship Consideration:

The Peacemaking Committee of Coastal Carolina Presbytery will offer two scholarships to high school seniors enrolling in college by the fall of 2021.   Rules for Scholarship Consideration:

1. The student must be a graduating high school senior. The student must be active in a Presbyterian Church in Coastal Carolina Presbytery.

2. The student shall compose and submit an essay in response to the following question:

What do you see as the most pressing peacemaking issue of concern to you, and how will you seek to address it through your studies and beyond?

3. Essay must be typed, properly referenced, approximately 1,000 words. Proper grammar and proofreading improve the rating of an application. PDF or Word Document is acceptable.

4. The submission shall include the

    • student’s name,
    • grade level,
    • contact information (phone, email and
      address),
    • name of home church with the city of the church, and
    • college they will be attending.

5. Submit essay & student information to LauraLupton@presbycc.org,
email subject: Peacemaking Scholarship.

6. All essays must be received by Tuesday, June 15, 2021.  All email submissions will be acknowledged. If you do not get a reply, please call and verify receipt.

7. The winners will be notified by July 10. Funds awarded will be sent directly to the college or university.

Scholarship Essays must be submitted to:

Laura Lupton at LauraLupton@presbycc.org

All entries will be acknowledged.   If you do not receive an acknowledgement, please call 910-818-9938

NOTE: This scholarship is funded by the PCUSA Peace and Global witness Offering. The participation in that offering as low in 2021 so the scholarship award this year is smaller. Please encourage your church to participate in the Peace and Global Witness offering each October. Learn more here.

Peace and Global Witness Offering

Session Records Annual Review

Annual Review of Session Minutes 2022

Why?

The Book of Order requires the Presbytery to review every church’s records to be sure that all is in order.

Officially the Book of Order urges that at least once a year every governing body above a session shall review the records of the proceedings of the next lower governing body. If any lower governing body shall fail to send up its records for this purpose, the higher governing body shall order them to be produced as a specified time.

In reviewing the proceedings of a lower governing body, the higher governing body shall determine, either from the records of those proceedings or from any other information as may come to its attention, whether:
(1) The proceedings have been correctly recorded;
(2) The proceedings have been regular and in accordance with the Constitution.
(3) The proceedings have been prudent and equitable;
(4) The proceedings have been faithful to the mission of the whole church;
(5) The lawful injunctions of a higher governing body have been obeyed.

When is the Review?

The Community’s committee on  Sessional Records will conduct these reviews at various times and places or by appointment when requested.  Church records should be reviewed once a year. Simply bring the minute book with the completed form to a review session in your community.

What Form?

Please complete the checklist and bring it with your minute book. Please complete a form for each year being reviewed.

  1. Session Minutes Records Checklist (2019-2020-2021) (WORD-RTF) — Print it in LANDSCAPE to fill the page.
  2. PDF Version of the Check sheet (Adobe) – Print in Landscape to have large print.
Who to Contact?

Contact the  Mission Coordinator for your Community for the schedule of when records will be reviewed in your area.

Welcome Our New Treasurer

Lornette McCaskill hails from the sunny island of Jamaica and migrated to the United States over 25 years ago. Ms. McCaskill is married to Pastor Willie J. McCaskill II of Freedom East Presbyterian Church in Raeford, NC, and the mother of four beautiful children. She holds a Master of Business Administration Degree from Fairleigh Dickenson University in New Jersey with an emphasis in Finance.

Ms. McCaskill started working as the Business Manger and Treasurer of the Presbytery in October 2020.

Ms. McCaskill’s career in the U.S. began in 1994 as a receptionist in New York City. In that role she developed three essential attributes: people skills, multi-tasking, and how to excel at time management simultaneously.  For over 21 years, Ms. McCaskill has been fighting the fight against debt, especially as it pertains to money management and financial planning. She lives by the motto, “It is not how much you make but how much you save”.

She is a participative management professional with a progressive history of experience in Healthcare Finance and Administration. She is a dynamic leader and mentor, with the ability to build effective teams and inspire individuals to strive toward higher levels of achievement.  Ms. McCaskill has 10 years of experience in the role of Billing Manager and Revenue Manager, at two of the most lucrative hospitals in the New York City Metropolitan area.  After leaving the Healthcare Industry she embarked on opening her own Accounting and Tax Preparation Firm.  Within that role Ms. McCaskill works with individuals, corporations, and nonprofit organization.  Her responsibilities include preparing financial statements and reports while ensuring all financial reporting deadlines are met, internally and externally.  Record and analyze financial information of the businesses to project their financial wealth.  Ensures that businesses are in compliance with IRS guidelines and any other regulatory agencies.

Ms. McCaskill is excited to be part of this new venture and is looking forward to working with the churches through out the Presbytery, treasurers and church leaders.

Please welcome her to the Presbytery staff team. She is ready to help you.  She can be reached at the Presbytery Office 910-862-8300 ext. 4 or by email to LMcCaskill @ presbycc.org    (remove the spaces)

Welcome, Lornette McCaskill!

Become a QRE or CRE!

Through an online program at Union Presbyterian Seminary elders can become “Qualified Ruling Elders (QRE)” eligible to preach and officiate the sacraments in our congregations. QREs are also eligible to serve in churches as pastor, a role called  “Commissioned Ruling Elder (CRE).”  A CRE performs all the functions of a pastor – leading worship, providing pastoral care, moderating session, officiating communion,baptizing children and adults, leading weddings and funerals, and more.

Is God calling you to prepare to lead a congregation?

If you, or someone you know, is interested in learning more about QRE/CRE opportunities and exploring a sense of call to serve the presbytery in this way, Presbytery staff would love to speak with you.  Meanwhile interested persons can look at the Pathways Program offered by Union Presbyterian Seminary and read the documents linked below.

PATHWAYS ONLINE COURSES at Union Presbyterian Seminary

What is Elder Ministries?  (QRE/CREs)

In the Presbytery we have a committee that oversees the QRE/CRE program called the “Elder Ministries” committee.  this committee works with interested persons to help them complete the training and organizes ongoing training opportunities in the Presbytery.

Learn more about the steps involved to become a QRE/CRE :

You can learn more about the CRE Elder Ministries program by clicking here.  The current chair is  Becky Raynor who can be reached at brayn1808@gmail.com

Waiving the Requirement to Rotate Officers

Dear Congregations, Clerks of Session and Moderators,

On May 14, 2020 the Full Commission on Ministry for the Presbytery of Coastal Carolina approved waiving the requirement to rotate officers.

“The Full Commission on Ministry of the Presbytery of Coastal Carolina approves a one year exemption of the requirement for congregational rotation of officers in 2020. Congregations that are able to fulfill the requirement according to our polity and by the rule of the particular congregation’s procedures should endeavor to do so.”

The Full Commission on Ministry considered that some congregations may have difficulty following established procedures for electing officers due to the pandemic.

  • Some congregations may not be able to assemble “a majority of all active members” for a congregational meeting to elect a Nominating Committee.
  • Some congregations may not be able to assemble “a majority of all active members” required for a congregational meeting to vote upon a slate from the Nominating Committee.
  • Some congregations may not be able to meet in regular or even alternative methods to receive names from the floor during elections as mandated for a nominating process (G-2.0401).

There may be additional impediments that prohibit proceeding with a safe and routine election process. For congregations unable to properly elect officers, the waiver of Full COM on behalf of the presbytery would allow for continuity of congregational leadership.

Sessions wishing to participate in the waiver shall:

  1. Note in the minutes of session the action by Presbytery allowing exemption,
  2. Notify all active members of the intent and rationale to not rotate officers,
  3. Inform the congregation liaison to COM, Community COM chair, or the presbytery stated clerk in writing (mail or email) that it wishes to waive rotation of officers in 2020,
  4. Inquire from officers due to rotate off their respective boards, a willingness to continue serving.

This decision was made knowing that some congregations may not have any trouble following procedures for electing officers. The action of Full COM does not conflict with congregations that are able to duly elect officers in 2020 to the class of 2023.

It is our hope that we will soon be able to safely return to our standard practices like discerning together those God calls “for such a time as this” to lead our congregations. It is my hope that congregations exercising the option to waive rotation of officers in 2020 will be able to resume proper election and rotation of officers as soon as practical. It is our sincere hope that the action by Full COM will allow congregations to concentrate their energies on the work of caring for neighbor and proclaiming the Good News of the Gospel during a challenging pandemic.

Please contact your COM liaison or your mission coordinator if you have questions about this waiver.

Blessings,

Jay Bender,
Chair of Full Commission on Ministry

Rev. Jerrod B. Lowry,
jerrodlowry @ presbycc.org
General Presbyter & Stated Clerk

Print Version (PDF) of this announcement HERE

Hurricane Isaias in Coastal Carolina

With its August 2020 landfall, Isaias became the earliest fifth named storm to make landfall in the United States. The previous record for the earliest fifth storm to make a U.S. landfall was August 18, 1916.

The hurricane made landfall near Ocean Isle Beach, North Carolina .

Heavy damage was inflicted to multiple homes in Oak Island and Ocean Isle Beach, including three that were destroyed in the latter community by a large fire. Damage in Holden Beach alone exceeded $40 million.  On August 3, a waterspout came ashore and struck Bald Head Island and Southport, causing major EF2 damage.

Mission Coordinator, Nancy Gladden, summarizes, “The damage was extensive in southern Brunswick County, particularly on Oak Island, Ocean Isle, and Holden Beach.  Southport and Shallotte also have damage.  Storm surge and wind were the main problems.  The storm intensified just before landfall and came in on a lunar high tide which compounded impacts.  Some areas are still without water and power.  Members of our churches who were affected have been told by insurance companies their damage will be covered. So yay for that!  Our churches are all fine as far as they can tell at this point.

Churches are reminded to Check Facilities

Churches in the Presbytery who are not currently fully utilizing their facility are strongly reminded and encouraged to thoroughly inspect for storm damage so that additional water damage can be prevented and timely insurance claims filed. If your facility has significant damage, please notify your mission coordinator.

At least two of our member churches are helping folks with damage and repairs, Southport Presbyterian and Shallotte Presbyterian Churches. The Presbytery supports long term recovery groups throughout the Presbytery.

HELP IN RECOVERY

The Presbytery of Coastal Carolina has an ongoing disaster recovery fund which supports recovery efforts throughout our Presbytery including this storm, past hurricanes and preparations for future disasters.

If you, or your church, would like to donate, please send your check to Presbytery of Coastal Carolina
807 W King St.
Elizabethtown, NC 28337

MEMO: Disaster Recovery

Or give online using this link:  
Donate to Disaster Recovery Now


Give Now Button

Donation Service Provided by the Presbyterian Foundation


If you are interested to support disaster recovery efforts both in the USA and other countries including island nations, please give to Presbyterian Disaster AssistancePDA Banner Image

Seeking Business Manager

Now Accepting applications for PRESBYTERY BUSINESS MANAGER

The Presbytery of Coastal Carolina, NC, is seeking a Business Manager with 5-10 years of financial work experience in a small to medium sized business or institution to oversee the Presbytery financial business affairs, ensuring faithful stewardship and sound practice in the management of Presbytery property.

To apply please send a cover letter and resume to presbyterycc@gmail.com .  Applications received by
April 21, 2020 will be considered first.

Applications accepted until the position is filled. This position is also posted on Indeed.com and the NC Association of CPA’s websites.

Open the PDF/Printable version of the Position Description here

Presbytery Business Manager
Job Description Detail:

JOB TITLE:

Presbytery Business Manager:
full-time, salaried, exempt.

PURPOSE:

Position oversees the Presbytery financial business affairs, ensuring faithful stewardship and sound practice in the management of Presbytery property

ACCOUNTABILITY AND COMMITTEE REQUIREMENTS:

The position is accountable to the Presbytery and the Mission Cabinet through the General Presbyter/Stated Clerk and the Mission Cabinet’s Personnel Committee.  Business Manager serves on the Finance and Property Committee, is an ex-officio member of the Strategic Planning and Organizational Review Committee and may serve as Treasurer of the Corporation.

POSITION QUALIFICATIONS:

BS degree in Business/Accounting with 5-10 years of work experience in a small to medium sized business or institution using a professional level of financial accounting, budgeting, taxation, and has a general knowledge of property management.

PERSONAL KNOWLEDGE/SKILLS/EXPECTATIONS:

  • Knowledge and experience in accounting and financial reporting, financial statement analysis, cash management, cost analysis, payroll / benefit administration, fixed asset accounting and purchasing.  Knowledge of fund accounting is a plus.
  • Excellent people and communication skills.
  • Ability to establish priorities, organize and process heavy volumes of work, problem-solve and has a good work ethic.
  •  Knowledge and experience with spreadsheets and word processing.
  • General knowledge of income tax compliance, legal processes and contract administration.

SPECIFIC RESPONSIBILITIES:

Financial Administration

1.      Manage all accounting, general ledger and financial reporting functions including AR / Cash Receipts, AP / Cash Disbursements and HR/ Payroll processing.

2.      Oversee all Presbytery banking functions in coordination with the General Presbyter.

3.      Coordinate origination and administration of Presbytery loans to Churches including loan set up, preparation of amortization schedules, and collections.

4.      Reconcile on a monthly basis all balance sheet accounts.

5.      Manage all validated Ministries Funds, including Hispanic Ministries and the associated immigration issues.

6.      Manage all Designated Funds and ensure proper compliance with any related guidelines and assist with establishing new funds.  Manage Special Offerings and Designated Contributions and remit funds in a timely manner to outside agencies, including Synod and General Assembly (GA).

7.      Calculate and coordinate benevolence pledge forms for Mission Support and Per Capita and send to churches in September for the following year.

8.      Coordinate and report Presbytery investments and activities—design and maintain templates for reporting all investment data to Presbytery.

9.      Manage GA and Synod Per Capita and Mission Support and remit funds in timely manner.

10.  Provide leadership to the Presbytery in the use of its assets in supporting and enhancing Presbytery’s mission by furnishing information and guidance to the General Presbyter, other staff, Mission Cabinet and committees of Presbytery.

11.  Design, calculate, and generate special monthly budget reports /revenue and expense statements and send to appropriate recipients.

12.  Provide all required information for annual audit with responsibility for all account functions and compliances including reconciliation of all designated accounts.

13.  Send contribution letters to donors in compliance with IRS regulations.

14.  Send end-of-year financial reports to each church with their contributions for the year.

Property management

1.      Oversee Presbytery office facility management, in coordination with General Presbyter, including locating contractors, obtaining bids, monitoring work of contractors, and any additional duties which may be needed.

2.      Maintain current equipment/furniture/property lists, including inventories for Elizabethtown office, Hispanic Ministries and two camps.

3.      Manage Presbytery insurance, in coordination with the Property and Finance Committee and the General Presbyter.

4.      Maintain property records including a list of vacant churches, cemeteries and lots.Church for Sale

5.      Ensure camp organizations are updated as to the condition of camp properties and organization responsibilities.

6.      As to property transactions, coordinate surveys, the recording of deeds, closings and ensure all proceeds due to the Presbytery are collected and deposit into appropriate bank accounts.

7.      As required, accompany Finance and Property Committee members on site visits to properties.

8.      Encourage churches to locate and maintain all appropriate legal documents.

9.      Assist with the maintenance legal files and financial documentation for each church.

Personnel and Payroll management

1.      Ensure the timely accurate processing of payroll and the timely payments of monthly payroll taxes.

2.      Calculate annual and effective salaries for all employees and report or confirm to BOP.

3.      Maintain Presbytery personnel records.

4.      Process and timely issue all required Federal and state forms including W-2’s, and 1099’s.

5.      Correspond with attorneys and research/maintain records for all employees with immigration issues.

6.      Properly withhold funds for employee Retirement Savings Plans and remit to Fidelity monthly.

7.      Complete and submit Worker’s Compensation audit annually when it is received.

Ensure compliance with rules and regulations of the IRS and other official government agencies.

Board of Pensions Personnel Benefits, and Retirement Plans,

1.      Calculate and confirm salary information to the Board of Pensions (BOP).

2.      Administer employee Retirement Savings Plans per IRS regulations

3.      Ensure timely payment of BOP dues, retirement savings and all insurance plans.

4.      Oversee enrollment of new employees and any changes for current employees.

5.      Assist churches and ministers with BOP information and reporting requirements.

6.      Obtain and maintain records of current policies and procedural information from BOP.

Finance and Property Committee and Mission Cabinet

1.      Establish agendas, record minutes, write correspondence, and provide any other additional information requested by Finance and Property Committee for their meetings.

2.      Attend and provide full reporting of financial activities and status to the Executive Presbyter and to each meeting of F/P, Mission Cabinet, and Presbytery, as well as attend other meetings concerning the financial wellbeing of the Presbytery.

3.      Provide budgeting tools by designing templates and providing historical and current input for the Finance and Property committee throughout the process until completion.

4.      Design and submit budgets to Mission Cabinet and Presbytery.

5.      Draft and compile motions from Budget and Finance Committee when requested.

6.      Maintain current book of minutes and other legal information for the Property and Finance committee.

7.      Assist moderators in formulating line item budgets if requested.

8.      Monitor all Committee expenditures and correspond with committee chairs as needed.

9.      Create and submit a line item budget to Presbytery as required.

10.  Administer Cafeteria Plan of Presbytery and file associated BOP paperwork.

11.  Provide input and ensure financial compliance with manuals of Presbytery.

Additional Duties

1.      Compile and maintain Presbytery 501(c)(3) history.

2.      Design and maintain templates to assist churches with their terms of call if requested.

3.      Prepare motions and background information for various committees pertaining to financial  activities upon request.

4.      Maintain current knowledge regarding applicable IRS rules

5.      Train church treasurers on church finances–occasionally teach classes if requested.

6.      Maintain information detailing the stewardship of all churches within the Presbytery and provide occasional flyers with information which may be interesting to the Presbytery members.

7.      Attend Cabinet and Presbytery Meetings to give financial report and any motions required.

8.      Handle communications for the Finance Office in consultation with the General Presbyter.

9.      Coordinate lunches, including the collection and deposit of lunch money, for Presbytery  meetings.

10.  Receive offerings from elders at Presbytery meetings and submit to office for deposit.

11.  Receive Cents-ability funds at Presbytery meetings and submit to office for deposit.

 

 

Coronavirus April Advisory from Presbytery

March 27, 2020
“God is our refuge and strength, a very present help in trouble.
Therefore we will not fear, though the earth should change,
though the mountains shake in the heart of the sea…

The LORD of hosts is with us;
the God of Jacob

is our refuge!”

Friends,

There can be no doubt that our world continues to shift and change due to the Covid-19 Pandemic. And what makes matters worse is that the changes come rapidly. It is hard to find comfort in a new rhythm that continues to be challenged and changed. These disruptions, while for the common good, are still disruptions from our comfortable norms.

Nevertheless, I find great comfort in the affirmation of the 46th Psalm. In this Psalm I am reminded that in the midst of overwhelming change, God is my place of refuge. In this Psalm, I am reminded that God is the strength I need to thrive in chaos. It is in this Psalm that I am reminded that God has been and continues to be present, steadfast, with us in times of trouble. Even if the mountains (or things we thought permanent) were to change, falter, or disappear; the Lord is with us. The God of Jacob is our refuge. Thanks be to God.

Presbytery of Coastal Carolina LogoYesterday, the Board of Directors for The Presbytery of Coastal Carolina, responding to the challenges of our day; mandated that all scheduled presbytery gatherings be convened virtually until May 1st and recommended to sessions that face-to-face worship services prior to May 1st transition to incorporate use of available technology.

In March the board took similar action to cancel events of presbytery scheduled in the month of March. This recent action of the board requires that meetings of presbytery commissions, committees, and subcommittees be convened virtually at this time. By meeting virtually, we can continue to do the work that needs to be done resourcing congregations and “equipping the saints for the work of ministry”.

Please note that the board is again recommending to sessions that face-to-face worship be suspended until May 1st. The board can only make recommendation to sessions regarding the worship of a particular congregation.

To aid session deliberation, I have attached(linked) to this correspondence

The two advisory opinions from the PC(USA) will help answer questions for those considering virtual meetings (session and congregation) and celebration of the Lord’s SupperPCUSA Logo when worship is not face-to-face. Additionally, sessions should use the attached executive order. This order acknowledges places of worship as “essential activities” (Section 1, paragraph 3, subsection vi & Section 2C.10). This document provides information about management of administrative staff, the number that constitute a mass gathering, and the number of attendees allowed for funerals.

Sessions should also consider ways to stress the importance of faithful stewardship.

  • Ensure utilities are not running in unoccupied facilities. Inform members that ministry is on-going.
  • Remind contributors to the ministry that their financial support is critical.

These are strange and challenging times. Nevertheless, I have been encouraged by the commitment of our congregations to share The Good News – news desperately needed during these times – in new and different ways. I have heard of a commissioned ruling elder that posted a sermon reflection to YouTube for a congregation of 20. By the afternoon that sermon had over 200 views. And another pastor reported that she received a message from a sick-and-shut-in member that they felt connected to their church for the first time in months thanks to a sermon she posted on Facebook.

Be encouraged! The Lord of hosts is with us. The God of Jacob is our refuge!

Lenten Blessings,
Jerrod
Rev. Jerrod B. Lowry
JerrodLowry @presbycc.org

Click here for the PDF Print friendly version of this letter.


The PCUSA has provided a resource page of helps for getting online and ways to respond to this emergency. View it here
www.pcusa.org/covid19/

 


Click here to see a list of the latest resources from the PCUSA Mission Agency – Prayers, Advisories, Grants from PDA for COVID19 response, ways to help, and more.

Coronavirus Advice to Churches

“Trust in the Lord with all your heart, and do not rely on your own insight.   In all your ways acknowledge him, and he will make straight your paths.”            Proverbs 3:5-6 (NRSV)

To the Presbytery of Coastal Carolina,

Friends, like you, I have worries around this pandemic called Covid-19, also known as the Coronavirus. I worry about those that will get sick and those that will die. I worry that I may have missed the opportunity to respond in ways that could have saved lives, and I worry that time will prove my recommended response to have been an overreaction that does harm to our faith communities. I’m worried about our presbytery staff and ensuring that they have the resources they need to do the jobs that they are called to do in the safest and healthiest ways possible. As the pastor to this presbytery, I’m concerned about adequately resourcing all our congregational leaders to ensure that congregations are doing the right thing for themselves and their neighbors. As a father I’m worried about my family. I have children in schools and my wife has health concerns that put her amongst those most at risk. Like you, I have worries as I read about the spread of this pandemic.

Yet as I wrestled these past few days, I have found reassurance in our confessions – documents written when the church was facing challenging times and felt the need to unify around declarations of faith or to teach the faith. These days I have leaned upon the words offered in the Heidelberg Catechism and the Brief Statement of Faith. Both speak about a deep trust in God. They speak about trusting God completely and totally. They speak about trusting God who is both present and active amid all that is known and whatever is to come.

We trust that we belong to God, the confessions affirm. We trust in Jesus Christ. We trust in the Holy Spirit. Aware of what is going on around us and no matter what the outcomes may bring – in life and in death – our trust is in God. This is the trust that we sing in one of my favorite hymns as we proclaim Christ is like a solid rock upon which we stand when all other ground is sinking sand.

These are the thoughts that have encouraged me as I’ve discussed with your presbytery staff about how to respond as faithfully as possible to the challenges raised by Covid-19.

  • Our faith does not make us blind to the terrible reality of pandemic around us. Instead, with Bible in one hand and “newspaper” in the other, we seek to share the Gospel in word and in deed…but to do so in ways that will be healthy for us and for those that we seek to encourage with Good News of the gospel of Jesus Christ.
  • Our deep faith and trust in God does not mean that we ignore what is going on around us. Instead we are challenged, and I believe we are guided by the Holy Spirit to respond in new, innovative, and creative ways.

Guided by both a firm faith that we are called to ministries bearing love, light, and peace found in Christ (a message needed these days) and that we must do this work in ways that do not place us or hearers of the gospel in danger; I am recommending to the 180ish churches in the Presbytery of Coastal Carolina that all gatherings be cancelled until April 1st.

It is my hope and prayer that things will improve and as April 1st approaches we can reconsider how we do ministry in the coming weeks and months.

Meetings and events of the presbytery may be rescheduled for a date after April 1st. Some meetings of presbytery committees will shift from face-to-face meeting and become meetings that are convened either by conference call or using web-based video conferencing. And it is my recommendation that worship services and fellowship activities in local congregations be cancelled until April 1st. Please know that this is my recommendation based upon information received from the Centers for Disease Control, Presbyterian Disaster Assistance, state and local health organizations. It will be the responsibility of each session to determine whether they will cancel gatherings of their congregation.

  • Some sessions may decide to cancel services.
  • Some may decide to worship over conference calls (low tech option) and some may decide to offer live streamed worship services (a high tech option). Trying new things will be challenging and frustrating.
  • However, I’m optimistic that choosing options that limit face-to-face interaction are not only safest options but may put us in contact with new ears in our communities that are searching for words of comfort and hope.

If a session decides to continue meeting face-to-face, Rev. Laura Lupton, Mission Coordinator for the West Community, has developed a list of things that need to be considered. This is not an exhaustive list but it a great place to start for those deciding to worship as they normally would worship. (see the text below).

As your presbytery staff receives information, we will do our best to disseminate it as quickly as possible so that you can make healthy, safe, faithful decisions for yourselves, your families, your congregations, and your neighbors.

Friends remember that we do not just “do church”. We are the CHURCH. May we approach this crisis with eyes wide open about the challenges we face, but also with hearts wide open that we may be guided by the Holy Spirit to respond in full trust that even now God is with us and has given us Good News of Christ to share with the world! I am not sure what the future holds but I am confident that it is God who holds the future.

May God bless us all!

 Jerrod
Rev. Jerrod B. Lowry
General Presbyter and Stated Clerk Presbytery of Coastal Carolina
JerrodLowry@presbycc.org


 Live Streaming Tips & Helps:

  • The ADMINS of your church’s Facebook group can livestream (or upload) video that will appear to be “ABC Presbyterian Church is live”
  • a good internet connection or quality data plan is needed. (practice in advance of worship)
  • Some ministers might do a video message sitting at their desk if the congregation is not gathering.
  • a phone holding adapter can be purchased for use on a tripod
  • Please consider copyright issues when livestreaming music.
  • Consider SLOWLY showing the bulletin at some point in the video. This will give people away to find song titles and names of persons speaking, if they want to know those things.
  • Consider videoing the service horizontally (wide not tall).
  • Clean the camera lens of the phone being used.
  • Please read this cautionary advice www.guideone.com/safety-resources/be-safe-not-sorry-when-live-streaming-your-worship-services
  • PAUSE the video stream when simi-PRIVATE prayer concerns are being shared (think HIPPA). The video is available GLOBALLY when online with many platforms.
  • If you don’t want to use Facebook, please check out

SHARE with your Sister Congregations:

If you are offering a live streaming option or a call in option, please let your mission coordinator know the details (time, link, phone number, etc.) because some churches are unable to do this and would like to invite members to be part of your service.

Phone Calling Services

  • One church is recommending the use of www.DialMyCalls.com as a way to text, call or email congregants news, updates, a devotional message, information about online events or call-in access information, and other advisories. This service has a free trail but is a paid service at reasonable cost. If you have questions Rev. Shane Owens of Union PC in Carthage may be able to help you.  Reach him at (910) 638-1609.
  • Mt Pisgah PC is using www.OneCallNow.com to contact members.

Presbyterian Disaster Assistance Pandemic Information Sheet (click here)


COVID-19 Practical steps Congregations can take:

Cleanliness:
  1. Hand sanitizer at all entrances
  2. Clean the upper back edge and arm rests of all pews
  3. Do not use hymnals – print or display words
  4. Do not pass offering plates; Have persons come forward during the offertory music or have donation plates at the exits
  5. Persons handling money after the service should wear gloves (and persons handling mail)
  6. Some are suggesting that water fountains be closed with a “do not use” sign.
  7. Enhanced cleaning of nursery area and toys.
  8. Wipe down all door handles, push plates on doors, chairs, tables, light switches, thermostats, etc.
  9. Persons preparing communion should wear gloves, masks and hairnets.
  10. Add signage about hand-washing in all restrooms.
  11. Put bulletins on a counter for pick up rather than handing them out.
  12. Doorman/woman to hold doors open so it is not touched by all person entering/exiting
  13. For Communion (see below)
Social Distancing
  1. Ask people to sit with spacing between them (sitting in every other row is one idea)
  2. In SS classes ask persons to sit in every other chair.
  3. Do not pass the peace – when greeting use hand on the heart gesture, elbows or the peace sign, etc.
  4. Do not serve communion by intinction – use cup trays held by one person (do not pass the trays), Consider the use of the sealed self-contained communion cups. To order these search online for “Prefilled Communion Cups with Juice and Wafer”
  5. If anyone is coughing, ask them to wear a mask or go home.
Congregational Care
  1. Establish Care Team (Response Team) of persons willing and able to help persons who need to be quarantined at home. This team would be available to pick up groceries or prescriptions, etc. and leave them the porch or in a mailbox of the home-bound person.  Arrange for payment online or by some other non-cash means.
  2. Increase the use of Live Streaming on Facebook or recording and posting to church website or YouTube or Vemio, etc. for spiritual messages – sermons, devotions, hymns, etc.
  3. Pray for one another and for the virus to cease!
Inform & Educate
  1. In the bulletin print appropriate reminders (washing hands, available hand sanitizer, maintaining social distances) instructions for the offering and information about care teams or a point person in your congregation.
  2. Let people know about any livestreaming options.
    How to participate online in worship or by phone
  3. Communicate the need to continue to financially support the church.
  4. Remind people of the need to get medical care if ill. Some hospitals are offering drive through COVID19 screening, call your hospital to find out more.
Contact the Presbyterian Foundation about adding online giving options.

If you have additional suggestions,
please feel free to send them to your mission coordinator.